Secure Your iOS Device

If you are permitted to access or maintain sensitive company information using your mobile device, please meet the minimum expectations below. 

By meeting the minimum expectations below, you also protect your personal data.

Minimum Expectations

 

Settings

Require a passcode for access.

Set up a Passcode

  • Use a minimum of a 6 digit pincode
  • Set pincode lock to activate after 15 or fewer minutes of inactivity
  • Set to erase data after 10 failed pincode attempts

Install company VPN software if you expect to use untrusted networks. (Call Runbiz support for help with this.  806-322-2150 or open a ticket in the Runbiz support portal)

Untrusted networks include guest wireless in a hotel or coffee shop.  VPNs—Virtual Private Networks—provide a secure computing experience when accessing a company network from a remote location or when using an unsecure wireless connection. 

 

Turn on Find My iPhone.

If your device is lost, you can track it or erase the data on it remotely. Set up Find My iPhone.

 

Connections

Use a secure network connection. Your cellular carrier network is the best choice.

Use your cellular carrier network and turn off wireless when you are not using it. If you use a wireless connection, make sure it is a secure wireless network.

Turn on the VPN if using un-trusted wireless networks.

  1. Be sure you've installed the VPN. Call Runbiz for more information.
  2. Go to Settings and turn on VPN. 

When not using WiFi and Bluetooth, turn them off.

Go to Settings and turn off Bluetooth and WiFi.

 

Management

Keep your iOS software updated.

Update your iOS software to get the latest security updates and improvements.

Keep your apps updated.

Update apps on your iOS device(s) to get the latest security updates and improvements.

Only install apps from the App Store.

  • Do not download apps offered to you via email, text messages, or web links.
  • Do not install apps offered on pop-ups from third-party websites.
  • If iOS alerts you about an "Untrusted App Developer," click "Don't Trust" on the alert and immediately uninstall the application.

Do not make unauthorized modifications to iOS.

Do not unlock or otherwise bypass security features that prevent you from changing your operating system or downloading unauthorized software. 

Be aware of where data is being stored and store sensitive company information only in approved locations.

Store and share sensitive company information using approved services that meet the requirements of regulation and policy.

  • Check the Sensitive Data Guide for services approved for use with specific sensitive data types.
  • Be aware that personal storage services should not be used to store sensitive company information.
  • Apple lets you store files in the cloud with iCloud Drive. Do not do this if you work with sensitive company information. (See Settings > iCloud.)

If you travel outside of the U.S., be aware certain types of sensitive data cannot be accessed or maintained outside the country.

See the Sensitive Data Guide for details.

There are legal restrictions on certain sensitive data types (such as Export Control, HIPAA, and FISMA).

Before you sell or give away your device, back it up then erase all content and settings.

Back up and erase all content and settings.

  • Keep your content and settings for your next device.
  • Prevent unwanted access from your old device.

Report security incidents.

If your iPhone is lost or stolen and you've used it to store or access sensitive data, notify the  Runbiz Support Portal.

 

Additional Best Practices

Consider these additional options for enhanced security for your device and the data maintained on or accessed from it.

  • Turn off "Ask To Join Networks" (under Wi-Fi settings).
  • Turn off GPS/Location Services for apps where you do not need it (under Privacy settings).
  • Set your web browser for private browsing. See iOS: Safari web settings for details about Safari security settings. In Chrome, open the Chrome menu and look for the advanced privacy settings.
  • Turn on airplane mode when you do not need to use your phone, GPS, radio, WiFi, or Bluetooth. See iOS: Understanding airplane mode.
  • Avoid using public Wi-Fi hotspots.
  • Protect yourself online. Learn about strong passwords, how to protect your identity, how to avoid phishing scams, and more.
  • Put a sticker on your phone with your name and email address. This low-tech, practical step enables somebody to contact you if they find your lost phone, even if the battery is dead.
  • Travel safely with technology. Take precautions when you are away from home to protect your privacy and the company's sensitive data.
  • Consider using mobile anti-virus products, but understand that these are relatively new on the market and are still maturing.

 



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